Assistant Medical Education Administrator

The School of Medicine is currently searching for an Assistant Medical Education Administrator- based in LAUMC-RH- to provide a variety of highly responsible and complex administrative duties for the Offices of the Medical Education and Clinical Affairs at the School of Medicine.  Commuting to Byblos is required.

Common Job Requirements:

• Coordinate educational activities (didactic lectures, tutorials, conference scheduling and reservation of rooms etc…) that support the program’s curriculum
• Provide administrative support to faculty and perform various administrative tasks
• Attend to students’ queries on program, procedures, rules & regulations
• Ensure follow-up on advising program
• Establish and disseminate annual rotations and call schedules for Med III and IV students
• Attend all program-related meetings, assist with material preparation, and record minutes at specified committees
• Assist in registering students after promotion
• Secure administrative and planning logistics for conferences and meetings
• Maintain databases, lists, processes, records, and other documents updated
• Maintain and update the online courses and documents on blackboard, which include supportive material for the courses and clerkships as well as self-assessment exams when available and career advising documents
• Manage MCQs and OSCE exams (MCQ typing and formatting, place arrangements, proctoring, preparation of exam material, etc…)
• Follow up on the correction of MCQs examinations
• Compile exam banks as requested
• Arrange and maintain assessment meetings
• Follow-up on departmental/school requests, orders, stocks, and supplies office supplies
• Coordinate with other departments/schools on administrative and/or operational matters
• Administer assessment tools whenever applicable e.g. patient evaluation forms
• Interact with students regarding schedule and exams concerns
• Assist students in non-clinical activities: dorms requirements, parking, etc…
• Track Med III and IV students training time and duty hours
• Coordinate the simulation training of Med III and IV students
• Handles logbooks of students.
• Coordinate schedule change for Med III and IV students with affiliated clinical sites and personnel throughout the year
• Assist clerkship directors in ensuring clerkship activities and managing teaching and evaluation
• Perform other duties pertinent to the Position as requested

Qualifications:

• BA/BS from a renowned university
• 0-2 years of relevant experience
• Excellent English communication skills
• Strong computer skills
• Highly skilled in typing, researching, and collecting data
• Excellent  administrative skills
• Knowledge of Business letter writing
• Ability to accurately respond to requests and enquiries (internal & external)
• Ability to maintain confidentiality of records and information
• Ability to work with diverse teams including students, staff, and faculty

CVs should be emailed to vacancy3@lau.edu.lb, specifying the job title in the subject line.  Please provide the exact month and year while listing your professional experience.